Kiwitahi School Information and Procedures A-Z
The purpose of this document is to give teachers, pupils, parents and community members an idea of the workings of daily life at Kiwitahi School. It is set out to be a guide so that all members of our school know what to expect during an average day of school, or other unexpected events.
It is appreciated if parents can inform the school if their child is going to be away from school, and to give a brief note with a reason for absence. We are required to provide a reason for an absence on our attendance systems. Contact can be made via phone call, text, email or the absence function in the Skool Loop app.
The school meets for assemblies each morning. We believe that time spent together is important to develop the culture of our school in a positive direction. We sing, read, and celebrate on a daily basis. On Wednesday mornings, the children spent time in house assemblies (the children are divided into two houses: Kowhai and Kikorangi). Here, they celebrate and recognise achievements in house points, as well as prepare for house competitions (poetry, singing, etc.). On Thursday mornings, the children have a Mascot Assembly; read more about this in the School Values section of this document. Every second Friday afternoon, the school meets for a formal assembly run by the senior children. Here, teachers present certificates and acknowledge significant achievement by our children.
At Kiwitahi School, we expect all pupils and staff to show respectful and responsible behaviour at all times. Our two golden rules by which we live are: “If you can’t say anything nice, don’t say anything at all” and “Treat others the way that you wish to be treated.”
We encourage and teach positive behaviours through a PB4L (Positive Behaviour for Learning) style method. We reward positive behaviours with house points or other relevant rewards, and manage negative behaviours according to the following schedule.
- For minor negative behaviours: these are dealt with by a child’s teacher and the child themselves.
- For repeated minor negative behaviours or medium negative behaviours: the principal will speak with the child and discuss a plan for improving the behaviours and rewarding for correction.
- For continued repeated minor behaviours, continued medium negative behaviours or major negative behaviours: the principal will contact the child’s parents and ask for a conference either by phone or, where required, in person.
- For emergency negative behaviours: the principal will contact the child’s parents and may ask for the child to be removed from the school for the reminder of the day whilst an action plan is put in place. The principal may also seek guidance from the Ministry of Education. Depending on the severity of the action or behaviour, other outside agencies may become involved. A stand down may result.
Board of Trustees:
Kiwitahi School prides itself on its regular, prompt and reliable communication with parents and stakeholders. We endeavour to give as much notice to parents as possible about events that may affect them. Our primary method of communication is via Skool Loop (see Skool Loop below), but we often send hard copy letters home, or updates to our school Facebook page (@KiwitahiSchool). We also send text messages or make phone calls, trying to touch base with each family at least once or twice per term. We rely on parents keeping us up to date with valid email addresses and phone numbers.
Community of Learning:
Concerns and Complaints:
We take concerns and complaints very seriously at Kiwitahi School. We seek to make the educational experience as positive as possible for all children, parents and staff. If you have a concern or complaint, the first step is to make contact with the staff member directly. Should you not feel comfortable doing this, or if the concern or complaint is of a more serious nature, you should contact the principal. If your concern or complaint is not settled through this manner, or if the concern or complaint is of a more serious nature again, you should contact the principal or presiding member of the Board of Trustees in writing. Your concern or complaint will be acknowledged along with an expected timeframe for resolution. The formal complaint will then be dealt with following the school’s formal complaints policy (outlined by the Board of Trustees).
Kiwitahi School follows Covid-19 related guidelines from the Ministry of Education and the Ministry of Health. We encourage good hygiene (handwashing, sneezing etiquette, and cleaning regimes) as a matter of good practice. Depending on the Alert Level in which our school is placed, the school may be open fully, partially or not at all. We will always communicate effectively and regularly with school families about this when required.
During each break and lunch time, there is a staff member rostered on to supervise the playground and playing fields. This is to keep children safe whilst on the school grounds, as well as helping to resolve conflicts when they arise. Duty teachers also see to first aid needs. A comprehensive first aid kit is kept in the office, and for any medium to serious first aid needs, a note will be sent home to parents with appropriate follow up (phone call if urgent) when required.
At the end of each school day, each child is assigned a duty and it is their responsibility to complete this duty well. Examples of duties may be wiping down tables, picking up lost property, emptying bins, etc. The reasons for these duties are twofold:
- It helps to maintain a clean and inviting environment for the children
It helps teach children the values of responsibility. If they make a mess, they tidy it up.
All emergency procedures are available in the Emergency Management Plan in the office and are available to see at any time. Children take part in emergency practices each term.
In case of fire: evacuate the building using the nearest emergency exit; walk to the emergency meeting point in the middle of the playing field. Teachers ensure the classrooms have been evacuated and check toilets, etc. Teachers bring the class registers with them and a roll call is taken. Principal or teacher calls 111 and asks for the fire brigade to assist if required (extinguishers in each room if the fire is containable). Do not enter the buildings until it is safe to do so.
In case of earthquake: locate a safe space (door frame, under a table, etc.) Drop, cover and hold whilst the shaking is happening. Remain calm and quiet and follow instructions from teachers. When safe to do so, assemble in the emergency location in the middle of the field.
Lockdown: in case of an intruder on site, or a request from local police, the school may need to lock down. Children assemble quietly in their classrooms with their teacher. All doors to be locked with children and staff inside. Emergency kits with food and water are available in each classroom for the duration of the lockdown.
Kiwitahi School is implementing an enrolment zone which will be in effect from Term 4 of 2022. Please contact the school for more information on your eligibility to enrol your child. To enrol your child in our school, this can be done in hard copy (part of our prospectus package) or online at our school’s website. Follow the >Enrol Online tab which will take you to our online enrolment form. When enrolling in our school, we will take a copy of your child’s birth certificate and immunisation record. Please bring these with you as we cannot enrol your child onto our management software until we have this documentation. For children born outside New Zealand, a copy of their passport will be required. For information on transitioning children to Kiwitahi School, please see the Transitions section in this document.
We are always striving to improve our school and systems. If you have any feedback on what we do or how we do it, we would really appreciate hearing from you.
Kiwitahi School is a fees-free school (see Donation Scheme above).
Children at Kiwitahi School are split into two houses: Kikorangi House and Kowhai House. The houses are created to develop the delivery of the arts at Kiwitahi School, and also to create a strong reward and competition system. Sometimes, siblings will be paired in the same house, sometimes they will be split. Each house competes for house points for good behaviour, good work, good manners. There are also bonus points that can be scored during our regular house competitions. The house with the highest number of house points at the end of the year will be awarded the Kiwitahi House Cup for Most House Points during our end-of-year prizegiving.
Parent and School Committee:
Permission for Trips:
Reporting to Parents:
School Hours of Operation:
8.55am – first bell 9.00am – assembly 9.15am – block 1 10.15am – first break 10.30am – block 2 11.15am – middle break 11.30am – block 3 12.15pm – lunch 1.00pm – block 4 1.45pm – final break 2.00pm – block 5 2.40pm – duties 2.50pm – bus line up 3.00pm – end of day
At the conclusion of the day, we ask that parents who collect by car do not arrive any later than 3.10pm. On occasions when a later pick up may be necessary, please contact the school in advance.
Responsibility | HaepapaRespect | WhakautePerseverance | ManawanuiFriendship | HoahoaCooperation | Mahi TahiCompassion | Ngaākau Aroha
These values are explicitly taught and rewarded in our school as we believe that they help children to develop into successful young people. During assembly on Thursday mornings, one child from each of the two houses will be awarded the Mascot Award. This is in recognition of a child who displays the value of focus above and beyond their peers. The mascot is a toy that goes home with the child for one week, and a diary that the child completes and brings back to share in assembly the following week. Instructions can be found on the inside of the mascot diary.
Special Educational Needs (SEN):
Kiwitahi School is an accredited SunSmart School. This accreditation is awarded by the Cancer Society in recognition of good sun habits. At Kiwitahi School, all children are provided with a hat (with school logo). In Terms 1 and 4, all children must wear this hat whilst outside. Children take responsibility for their hats and without them, they must stay under the shade. Hats remain at school in each child’s cubby hole and don’t go home. The school also provides children with sunscreen (sensitive when requested by parents). There are ample shade spots for playing on site.
The school swimming pool is open for operation in Terms 4 (season begins) and Term 1. The pool is heated and maintained by the school. Children have swimming lessons provided by Raewyn Jacobs of Orca Swim School. These small-group lessons are paid for by fundraising from the Parent and School Committee. During the swimming season, the pool is available for parents and community members. Information and swimming pool policies can be obtained from the school office or the school website. Whenever there are children in the swimming pool area, there must be an adult (16 years or older) supervising.
Treaty of Waitangi | Te Tiriti o Waitangi:
Kiwitahi School works on the foundation of the Treaty of Waitangi | Te Tiriti o Waitangi (the Treaty), recognising that Māori and Pakeha are equal partners in the education of children at our school. In accordance with the Education and Training Act 2020, Kiwitahi School takes all reasonable steps to eliminate racism, and achieve equitable outcomes for Māori pupils. Ethnicity is important at our school in the way that we celebrate diversity and culture. However, there is no place for ethnicity acting as a separator. There is equal expectation on Māori and non-Māori to be socially, physically and academically successful at our school.
Trips and Camps (Education Outside the Classroom):
The parent community of Kiwitahi School has clearly told us that regular trips and camps are an important aspect of making Kiwitahi School the special place that it is. When a day trip is planned, parents will be informed, but those families who have completed a blanket consent form (see Blanket Consent Form above) will not be required to provide permission. Families who have not filled in a blanket consent form will still be required to grant permission. Day trips do not come with a cost (see Donation Scheme above). For overnight camps, or trips that may involve higher risk, permission will always be sought from all parents (irrespective of whether they have signed the blanket consent form or not). Overnight camps come with an optional donation (see Donation Scheme above again), however all children will be entitled to attend the camp, irrespective of whether they have paid the donation or not. All overnight camps will be approved by the Board of Trustees ahead of the trip.